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What is GVS PiLOT Using GVS PiLOT Content Management System

Tutorial Videos


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Access

  1. Adding groups

Note: in order to add individual users a group must first be created or already exist.

1. New groups can be set up under “User Management” through manager access


2. Select “Add a group”


3. Enter details.

Group name: This can be the course code (from your institution) or qualification (this will be displayed on the final screen as seen in point 4)

Group description: Any information you wish to write about the group (this will not be displayed in the final screen)

Group ID: This can be course code, level, qualification or can be left blank (this will be displayed on the final screen as seen in point 4)


4. This is what the display will look like once a group is created (123 being the group ID). To edit the details, select “Edit”. This will bring up screen 3 (above)

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5. To remove a group select “Deactivate” and select “Yes”

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  1. Adding individuals to groups

Note: Tutors need to be assigned to their respective “groups”. Tutors have unlimited access and can be assigned to multiple groups using the same email address.

1. Click group to show “Add user” function

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2. Select added role to be “Learner” or “Tutor” and enter their details. All details are displayed

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3. All the information is displayed. This will send an email invitation to your learner to join the course.


  1. How to grant access to additional tutors

To share information about groups with other tutors, you can “Add a User” and select the role of a “tutor” to a particular group. See steps above for “adding individuals”.

  1. How to restrict access

You can switch off a users’ access by clicking “Deactivate” under the group and select “Yes a9.png


Reporting

  1. How to create reports for individuals

There are 3 types of reports available. These are:

1. Individual Progress reports where you can find out the “Overall progress” of a learner (how much of i-GVS has been accessed) and the “Performance” which gives an average percentage score of all assessed elements of i-GVS including i-Check, i-Test and i-Practice (Assessment).

2. Topic Element reporting allows you the tutor to identify what specific elements of i-ACT have been accessed and achieved.

3. i-Test reporting highlights the i-Test scores, identifying specific questions that have been answered correctly and incorrectly by your learners.

These reports give you a breakdown of how your learners have been progressing on the tasks that you have either set them or that they are working on independently.

Individual Progress reports

Monitoring individual progress can support you as a tutor in many ways, and

how you generate this report is a simple process.

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1. Select “Reports”.

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2. Select “Group Progress Report”.

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3. Select “Group” and then the respective “Learner” or “Learners”. Remember you can have different groups of learners and can select “Learners” from different groups.

4. Click the “Show” button to show results of the selected learner (in grey below).

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5. Select the name of the “Learner” (in grey box) to open up a list of completed results.


Performance: This lets you see how much of i-GVS has been completed by your learner.

Time spent: This shows how much time has been spent accessing i-GVS content.

6. To find out more about each topic, tutors can click on the icon to find out further details about the results in those topics.

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7. More details can be found about your learner’s progress by selecting each i-ACT. For example, Communication Barriers:


i-Ask sections will show if the content has been accessed (tick or a cross) and the “Last Accessed” column will show when (date and time) this was accessed.

i-Check sections will show the formative assessment results associated with each attempt number.

i-Test will show the summative assessment results associated with each attempt number.

8. These results can be printed off or opened as a pdf document and exported into an excel spreadsheet.

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9. The following icons represent:

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  1. How to create reports for cohorts

Monitoring progress of cohorts can be done as above, by selecting the groups that you wish to obtain progression details for.

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Managing Content Release

  1. Individuals

Setting targets for individuals can help to improve and maximize learner outcomes.

You can use the “Messenger” function to communicate with individual learners, informing them of tasks set, or offering support and guidance on their studies.

1. As a tutor select “Content Management”.

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2. Select “group”, then “name of learner” and select “show” (bottom left).

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3. You can then select the topic or specific i-Ask, i-Check, i-Test, i-Practice (training) or i-Practice (assessment).

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4. Click on “Save” to save the selection made.

  1. Groups

You can manage your teaching by setting tasks for your groups of learners.

You can use the “Messenger” function to communicate with the group, informing them of tasks set, or offering support and guidance on their studies.

1. As a tutor select “Content Management”.

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2. Select the group and “All” for all the learners in the group, and then select “show” (bottom left).

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3. You can select the topic or specific  i-Ask, i-Check, i-Test, i-Practice (Training) or i-Practice (Assessment)

            

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4. Click on “Save” to save the selection made.